Our district recently reviewed and updated the guidelines for p-card usage. All lead secretaries at the schools have been named the site coordinator and are responsible for reconciling the bi-weekly statements. All p-cards are to be maintained in the office with the coordinator. For high schools, department chairs can maintain the card, but must submit the original receipts to the coordinator within one week of receiving a copy of the p-card statement.
Attached are the guidelines given to the secretaries. Audits will be performed on a regular basis. Use of a p-card is a privilege. If we find that the guidelines are not being met, or if the coordinator is having difficulty obtaining the receipts, the card may be suspended and additional training will be provided.
Questions? Lori Havey, Coordinator of Office Management, firstname.lastname@example.org or 663-1632