Program Family Guide Summer 2022

Summer Arts Academy Mission and Goals

The vision of the Summer Arts Academy is to serve the primary goals of Exposure, Enrichment, and Engagement for students through the Arts — in the interest of Equity of Access, and encouraging Enrollment in our performing and visual arts opportunities in MMSD.

MMSD continues to expand the range of students who take part in arts experiences beyond previous years, with the express recognition of their connection to Advanced Learning / Gifted and Talented domains of Creativity, Leadership and Visual & Performing Arts, and of the potential offerings available within MMSD’s school settings, as well as the Madison community.

We seek to provide

• Programming geared towards self-expression, self-identity and building students' interests in arts experiences,
• Improved access to the Arts through use of school and nearby city settings.
• Programming that is free of charge for students
• Targeting student populations for increased engagement with unique, inspiring learning opportunities.
• In building upon and integrating Black Excellence, we intend to promote unity, education, training and excellence to our young students of color. promote inclusivity and diversity.

General Program Information

Room Locations

Room numbers will be listed on student schedules which will be provided on the first day. Room numbers will also be posted near the main entrance.

Phone Calls

Students are permitted to use the telephone in the school office ONLY for needs related to ensuring student success at school. In case of an emergency, a staff member will call a parent/legal guardian.

In extenuating circumstances, to get a message to a student regarding plans following Summer Arts Academy courses, parents must call the school office.

Teachers will not be called to the phone during class time except in emergency situations. Parents may leave a message with the secretary in the school’s main office or with a site supervisor.

For programming at partner sites, parents will be provided with site supervisor contact information.

Cell Phone and Technology Use by Students

Students will use District-provided information technology in a responsible manner, following Board Policies, Procedures, and Rules for Using Information Technology 3721, and as they relate to Anti-Bullying policy 4510, and Nondiscrimination policy 8012 , or disciplinary action may result as outlined in the MMSD Behavior Education Plan.

Attendance

To ensure safe arrival, attendance will be taken at the beginning of class and families will be notified of any absences unless a pre-planned absence has been communicated.  

Student Absences should be communicated to the Summer Arts Academy email (mmsdsummerarts@madison.k12.wi.us) as a confirmation of student plans including pre-planned and unexpected absences. While email is preferred, if a family needs to report an absence by phone, please call your school site (phone numbers above).

Please attempt to schedule appointments at times other than during school hours.

Help us avoid unnecessary office and classroom interruptions by sending a note to school when your child has to leave school early for an appointment. They should bring the note to the office first thing in the morning, allowing office staff to issue a pass slip. Before leaving school students should check out with office staff.

If your child has a pass to leave for an appointment and you are picking them up, please arrange beforehand where and when you will meet them. Students returning to school after an appointment need to check back in with the office. A parent does not need to accompany their child to the office when they return.

If you did not send a note to school with your child on the day they need to leave for an appointment, you will be required to come to the office to sign your child out.

Students who become ill during the day MUST be sent to the office with a pass from a staff member. Students should not be communicating directly with a parent or guardian in case of illness without going through the main office. If the site supervisor deems it necessary for the student to go home, they will contact the parent/guardian to come and collect their child from school. Parents/Guardians should go to the main office upon arrival to sign-out their child. 

Chromebooks

Students enrolled in classes requiring a Chromebook are asked to bring a fully charged device with them to Summer Arts Academy daily. If a device breaks or requires maintenance, students may be offered a device for check-out to use on site , contingent upon availability, and families will be given information regarding repair options. 

If there is a problem with your child's chromebook outside of Summer Arts Academy, please call Tech Services central repair office at 608-204-5678. If the problem cannot be solved you will then be directed to a specific summer school site where you may exchange the chromebook.

Parking / Student Drop-Off

We ask that students do not arrive before 12:45. In the event of inclement weather, student access to buildings will be decided on site.

Parking is typically limited to two hours in most nearby street spaces. Cars that stay too long will get parking tickets with fines of $20 or more. Multiple tickets are possible. If you must drive, you are encouraged to carpool to make the limited parking serve more people.

Students are NOT allowed to park in school parking lots during school hours: 7:30am to 4:00pm. Students who do so will be ticketed by MPD.

O’Keeffe:

Jenifer Street: Drop your child off between the “Student Drop-off and Pick-up Area” sign and Dickinson St. Do not stop your vehicle in the bus loading/unloading curb area in front of Marquette.

Spaight Street: You may drop off your child in No Parking areas, but you cannot leave your vehicle. Parking is allowed across the street from O’Keeffe. Do not stop your vehicle in the bus loading/ unloading curb area.

Thornton Ave: Drop off only in No Parking area. Parking is allowed across the street from O’Keeffe. Do not stop your vehicle in the bus loading/ unloading curb area (AM-Spaight, PM- Thornton).

Cherokee: 

Along Cherokee Drive: In front of the school, across the street from the building, there is parking available.  Have your child safely cross the street at one of the intersections (Cherokee Drive and Midvale Blvd. or Cherokee Drive and Waban Hill)

Waban Hill: Drop off/pick up your child at the SOUTHWEST corner of Cherokee Drive and Waban Hill. Have your child walk ¼ block to the school and meet you at this corner after school. You must remain in your vehicle.

Midvale Blvd: Drop off/pick up your child at the NORTHEAST corner of Midvale Blvd. and Cherokee Drive (across the street from the school). Have your child walk ½ block to the school and meet you at this corner after school. You must remain in your vehicle.

Please Remember...

• Parking is NEVER allowed in the bus lane during school hours.
• Children MUST use the crosswalks when crossing the street.
• The parking lot is for STAFF ONLY during school hours. Special permission needed.
• U-turns are NOT permitted on any through street in a residential area.
• Observe all street signs, no parking areas and pedestrian laws
• Observe the speed limit. Slow down to 20 mph when children are present.
• Motorists must yield the right of way to pedestrians crossing a street.
• Pedestrians do not have the right of way when crossing mid-block. Please use designated crosswalks.
• "No Parking” areas do allow for drop off or pick up, but you cannot leave your car unattended!
• “No Stopping, Standing or Parking” means that student drop off/pick up is NOT allowed.
• It is illegal to leave your car unattended in a fire lane. It is also illegal to park within 10 ft. of a fire hydrant.
• It is illegal to park within 4 feet of a driveway; 20 feet of a crosswalk; and 30 feet of a stop sign.

Classroom Information And Procedures

MMSD Behavior Education Plan

The Behavior Education Plan is driven by the word “education”, and at its core is a teaching and learning plan designed to support every student in their social, emotional, and academic development. Summer Arts Academy will follow the MMSD Behavior Education Plan for summer courses.

Please see Behavior Education Plan - Madison Metropolitan School District for a full version.

Anti-Bullying

The Madison Metropolitan School District strives to provide an environment where every student feels safe, respected and welcomed and where every staff member can serve students in an atmosphere that is free from significant disruptions and obstacles that impede learning and performance. Bullying can have a harmful social, physical, psychological and/or academic impact on students who are the targets of bullying behaviors, students who engage in bullying behaviors, and bystanders that observe acts of bullying. The School District does not allow bullying behavior toward or by students, school employees or volunteers on school/District grounds, at school/District-sponsored activities or in transportation to and from school or school/District-sponsored activities.

Reporting forms are available from the site supervisor and can also be found on the MMSD website:

• Madison Metropolitan School District Board Policies 4510 (Student Bullying)
• Anti-Bullying Reporting Form

Attire

Students should wear appropriate summer clothing for a school environment. Come prepared for climate in the building; air conditioning is not available in many parts of the Summer Arts Academy buildings. For specific information about MMSD Dress Code, visit the District Policy Guide for Secondary Families.

Infinite Campus Schedules

Schedules are viewable in Infinite Campus. 

Directions on how to download the Infinite Campus App can be found here.

You will need to switch to the zO’Keeffe Summer or zCherokee Summer under “Enrollment” to see the schedules. Dance classes can be found in the zCherokee Summer Calendar.

If you have any questions or concerns about your student’s schedule, please email mmsdsummerarts@madison.k12.wi.us.

Course Assignments and Change

Please bring questions or concerns about student schedules or course enrollment first to the staff member or teacher of their class.

If a question or concern is not able to be addressed between a student and the staff member of a course, Students or parents can bring concerns to the Site Supervisor or District Administrator for further solution-finding.

Supervision of Students

You have entrusted us with their children and it is our responsibility to ensure safe and welcoming school communities. We will use active supervision to:

• Protect children from injury or other harm 
• Support student behavior 
• Build positive relationships between students, staff, and teaching artists
• Cultivate adult/student relationships that improve social and academic outcomes

Every Summer Arts Academy course has an MMSD staff member assigned to support our teaching artists.

Visitors to the Building - Family Members

The Madison Metropolitan School District believes that it is beneficial that families and community members are involved in our children’s education. Our School Visitors policy is designed to welcome families and community members into our schools with that goal in mind. The DISTRICT also wants to provide a secure setting for our children to feel comfortable and safe so that our schools provide an optimal environment for our students to learn. The following procedures are in place to ensure that all guests feel welcome.

1. Definitions
   • A “school visitor” is any person seeking to enter a school who is not a School Board Member, employee, student teacher or volunteer assigned to the school or a student enrolled in the school. The term school visitor includes District students who are visiting a school other than the school he/she regularly attends.
   • An “unauthorized visitor” is any person who has been denied access to the school, or after being granted access to the school, has been asked to leave the school.
2. All school visitors shall secure a visitor’s pass from the BUILDING PRINCIPAL or his/her designee.
3. The BUILDING PRINCIPAL may request and require that a visitor leave the premises if the visitor disrupts instruction or creates a disturbance in the school environment. If necessary, the PRINCIPAL or his/her designee may request necessary assistance from the appropriate police department to remove an unauthorized visitor.
4. Unless an exception provided by law exists, individuals required to register as sex offenders shall provide notification to the District prior to being on a school campus. After receiving such notification, the BUILDING PRINCIPAL, in consultation with LEGAL SERVICES and the SCHOOL SECURITY OFFICE, shall determine whether the registered sex offender will be allowed to be present on a school campus for the proposed purpose or event and what, if any, conditions may be placed on the registered sex offender.

Board Policy 4005 POLICY 3/16/92; Revised 11/24/2014:  District Policy Guide for Secondary Families 

Lost and Found

It is very important that students bring to school only those things they need for learning. To avoid classroom disruption, theft and/or loss, personal items not necessary for Summer Arts Academy activities should not be brought to school. All students’ property and any outdoor clothing should be labeled with their name. Each Summer Arts Academy Site has a Lost and Found center. Items not claimed at the end of each quarter are donated to local charities.

Nutritious Snack

SAMPLE SNACK LANGUAGE: Students may bring a nutritious snack (fruit, protein, granola bar, juice box, etc.). Students should not bring candy or similar items (chocolate chips, soda, etc.) for their snack. Teachers will permit students to eat their snack in the break before the 2nd class period. Students are responsible for their snacks.

Be alert to students with allergies; please do not bring snacks that could compromise a student’s health; snacks containing peanuts, nuts, or seeds are not recommended.

Pets in the Classroom 

There will be no classroom pets during Summer Arts Academy.

Health And Safety Procedures (For Families)

Illness, Accident and Injuries

• If your student has a known medical condition (asthma, diabetes, seizure disorder, etc.), please inform the Site Supervisor and instruct SAA what to do if a problem should occur during program hours.
• If your student arrives or becomes ill at the program, staff will have your student go to a quiet area and assess the nature of the problem.
• If your student has a fever over 100.4 degrees Fahrenheit, diarrhea or vomiting, SAA staff will notify guardian and ask that you pick up your student within one hour.If your student is not feeling well, but is not exhibiting any of the above symptoms, Summer Arts Academy staff will escort your student to a quiet area to rest until feeling better or until the program ends.
• If your student is injured at Summer Arts Academy, staff will attend to your student immediately and notify the Site Supervisor. Your child will not be left alone. The following steps will be followed in case of accident or injury:
• Appropriate first aid will be administered. For minor injuries, such as a small scratch or abrasion, staff will assist/allow the student to clean the wound area with soap and running water, then bandage it if necessary. A cold pack will be applied to minor sprains or bumps. The Summer Arts Academy Site Supervisor will evaluate more serious injuries to determine the need for further medical attention or for a call to the student’s guardian.
• If appropriate, the injured student will be moved to a quiet area under supervision.
• If emergency medical attention is required: first staff will call 911, second, staff will apply first aid, and third, staff will call the guardians.
• Staff will complete an Summer Arts Academy Participant Injury form to document the incident and provide a copy to the guardian.
• Until guardians or emergency contacts arrive, every effort will be made to respect the privacy and dignity of your student. If safe to do so, your student will be moved to a comfortable location away from other students. A staff member will stay with your student.
• You will be contacted if there is an emergency with your student while at a Summer Arts Academy program. If you cannot be reached we will proceed in contacting those individuals listed as your emergency contacts. Please be sure we have current emergency information for your child, including a secondary contact, so that we are always able to reach someone should an emergency occur.

Communicable Diseases

• If a Summer Arts Academy staff member suspects that a student has a communicable or contact disease (such as, but not limited to: Strep throat, stomach flu, viral infections, chicken pox, head lice, pink eye,  measles or covid), Summer Arts Academy staff will make sure that their guardian is aware of the situation.
• Any specific requirements for the student to return to the program (such as exclusion from the program until proper incubation period has passed) will be communicated directly with you.
• If necessary Summer Arts Academy staff may notify the school office, Summer Arts Academy and/or the health department.
• When a diagnosis of a communicable disease is confirmed, the exposed staff and students shall be watched for symptoms of the disease. An effort will be made to obtain an informative letter about the disease to serve as a handout to guardians.

Allergies

If your student has any allergies, please communicate directly with the Summer Arts Academy Site Supervisor of your student’s program and indicate in writing on the Summer Arts Academy Supplemental Camps Information Form. If your student requires any allergy medication or an inhaler, please complete the necessary Medication Administration forms.

Medications

If you would like your child to receive any medication (even over-the-counter medication) at school, you will need to provide the site supervisor with the following items:

• A parent/guardian consent form. This is your permission for school staff to administer medication to your child.
• A written medical order from your child’s Health Care Provider.
• Prescription medication must come packaged with the prescription label that contains the child's name, name of the medication and dosage, time to be given and practitioner's name.
• Over-the-counter medication must come to school in the original manufacturer packaging.

COVID-19 Expectations

Coronavirus (COVID-19) Information and Updates

Reducing the transmission of COVID-19 in schools and their surrounding communities hinges on carefully following the recommended school exclusion criteria. We understand the challenges that isolation and quarantine can place on families and schools, but the challenges will be even greater if the recommended steps are not taken to control transmission in schools. People with symptoms of COVID-19 and people who test positive must be isolated as quickly as possible, and their close contacts must be identified and quarantined to minimize additional spread of the virus. Failing to control transmission in schools could increase transmission, potentially affecting how schools deliver curriculum and leading to increased hospitalizations and deaths in the surrounding communities. For more information refer to the Wisconsin Department of Health Service’s Returning to School After COVID-19: Information for Parents and Guardians.

Crisis Procedures

The District has a comprehensive crisis plan, and district administrators coordinate closely with city emergency management officials and law enforcement representatives to monitor and update plans on a regular basis. 

In addition, Summer Arts Academy will use security measures to ensure the well being of students and staff. These include: visitor check-in procedures and locked exterior doors during the program.  

You’ll find more information on district safety and security, including how we communicate with you in an emergency, at: https://www.madison.k12.wi.us/office-of-school-safety

Severe Weather Procedures/ Evacuations 

Summer Arts Academy will follow all district protocols for severe weather or other necessary evacuations.  Tornado and fire drills will be conducted as part of the program.  

Extreme Heat Warning

How will Summer Arts Academy leadership decide whether to close due to extreme heat?

The National Weather Service guidelines inform our decision. Generally, during the regular school year, schools will remain open when a Heat Advisory or Excessive Heat Watch is issued.  Schools will close when an Excessive Heat Warning is issued. You can find criteria for these designations at weather.gov/safety/heat-ww. 

Here is what you should know about weather decisions:

• When the weather is severe, we want you to know how we will make decisions about closing school. The safety of our students is our top priority, and we always follow a set of guidelines to make decisions about whether school will be open or closed. 
• Read more  from the district website for families:  https://www.madison.k12.wi.us/weather 

Heat Advisory Guidelines

During summer, the Superintendent’s Office and the Summer Arts Academy Office monitor weather conditions. In addition, each school has a weather radio to monitor conditions. When concerns about heat safety arise, representatives from the Superintendent’s Office and representatives from the Senior Leadership Team and Department of Early and Extended Learning meet to make a recommendation on school closing. The National Weather Service guidelines are used to inform the decision. Generally, schools will remain open when a Heat Advisory or Excessive Heat Watch is issued. MMSD will cancel schools when an Excessive Heat Warning is issued. See https://www.madison.k12.wi.us/weather. 

National Weather Service Definitions

• Heat Advisory: A Heat Advisory is issued within 12 hours of the onset of extremely dangerous heat conditions. Generally, a Heat Advisory is issued when the maximum heat index temperature is expected to be 100 degrees or higher for at least 2 days and night time temperatures will not drop below 75 degrees, or the HI is 35-99 for four consecutive days or more. 
• Excessive Heat Watch: A Heat Watch is issued when conditions are favorable for an excessive heat event in the next 24 to 72 hours. A watch is used when the risk of a heat wave has increased but its occurrence and timing is uncertain.    
• Excessive Heat Warning: An Excessive Heat Warning is issued by the National Weather Service within 12 hours of the heat index reaching one of two criteria levels: a) if there is a heat index of at least 105°F for more than 3 hours per day for 2 consecutive days and night time air temperatures will not drop below 75 degrees, or advisory conditions (HI of 100 or higher) for four consecutive days or more  

Transportation Information

Summer Arts Academy is committed to supporting students and families with transportation from four Summer Semester transportation sites to our “Arts Hub” sites:

EAST

Arts Hub Transportation Site	Summer Semester Feeder Schools
Black Hawk/ Whitehorse	Middle Schools: Black Hawk, Sherman, Sennett, O’Keeffe, Whitehorse, Badger Rock Rising 6th Graders: Emerson, Gompers, Hawthorne, Lake View, Lowell, Lindbergh, Mendota, Marquette, Sandburg, Allis, Elvehjem, Henderson, Kennedy, Nuestro Mundo, Schenk
O’Keeffe	East Arts Hub Site

WEST

Arts Hub Transportation Site	Summer Semester Feeder Schools
Toki	Middle Schools: Toki, Jefferson, Spring Harbor Rising 6th Graders: Chavez, Crestwood, Anana, Huegel, Muir, Olson, Stephens, ORE
Wright	Middle Schools: Wright, Hamilton, Cherokee Rising 6th Graders: Thoreau, Randall, Van Hise, Shorewood, Leopold, Lincoln, Wright lottery students
Cherokee	West Arts Hub Site
	Students enrolled in Dance, Majorettes, and Movement classes
The HOUSE Inc	Arts Partner Site

Summer Arts Academy classes are finished at 3:30pm. If a child misses their transportation or is not picked up by 3:45, SAA staff will begin to make phone calls home to family and emergency contacts to ensure students have a safe way to get home.

Metro Bus and Pass Access

https://www.madison.k12.wi.us/transportation/about-transportation