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Madison Metropolitan School District

Benefits Open Enrollment Guide 2023

Open Enrollment is a time when you can make changes to your benefit elections and enroll in a flexible spending account. Open Enrollment is always between October 15 and November 15. Any changes made during that time frame are effective as of the following January 1st.

The purpose of this guide is to provide you with the necessary information regarding your benefits through the Madison Metropolitan School District and options for your election changes during Open Enrollment. In this guide, you will find a general overview of plan designs, premiums, directions on how to make changes during Open Enrollment and required legal notices. Specific information about benefits can be found online at resources/employee-benefits

Student playing with kinect toys

Please note: The information in this guide is not intended to advise you on which particular benefits are appropriate for you and your family. Additionally, all plan documents, laws and regulations supersede information shared in this guide.

Important Dates

Due Date Topic Employee Group
October 1 Credit Deadline Teachers
October 15 – November 15 Open Enrollment All Employees
January 1 Open Enrollment Elections Effective All Employees
January 15 Retirement Notice Due Administrators
February 1 Credit Deadline Teachers
February 15 Retirement Notice Due Teachers
June 10 Staff Only Day All Employees
June 15 Contracts Due Teachers
July 31 10 or 12 Paycheck Election Teachers
July 1 Credit Deadline Teachers
July 1 Health & Dental Premiums Change All Employees

Contact Information

HR Department
(608) 663-1693

Benefits Division
(608) 663-1692

Payroll Division
(608) 663-5387

Other Important Dates

  • Personal contact information updates, such as name or address changes, should be made immediately at

  • Changes made outside of open enrollment due to benefits due to marriage, divorce, birth of a child, etc., must be made within 30 days of the event.

  • Long-term Leave of Absence requests should be made at least 30 days in advance, when possible.

  • Child Rearing Leave of Absence requests should be made at least 90 days in advance.

  • Work-related injury reporting, including Student Assault Forms, should be completed within 3 days of injury.

  • School Calendar: