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Madison Metropolitan School District

Employee Handbook 2021-2022

Addendum A: SECTION 10 LEAVES/ABSENCES

10.3 Sick Leave Bank

Sick Leave Bank, hereinafter referred to as SLB, is defined as a reserve of sick leave days, beyond any individual accumulations, which is deposited by teachers for use by any eligible teacher as defined herein, during periods of extended disabilities.

  1. Eligibility: Participation in the SLB is mandatory for all teachers. Teachers who are returning to teaching in the District after a separation will participate in the SLB. Sick leave deposits made by part-time teachers shall be on a prorata basis. However, such deposits shall be accounted for in the SLB on a full-term basis. Teachers on approved leave shall not be assessed sick leave for deposits in the SLB.

  2. Balance: The minimum SLB balance for the first year of operation shall be established by the rules governing initial deposits into the SLB as described herein. The maximum SLB balance shall be equal to six (6) days per teacher.

  3. Deposits:

    1. Three(3) sick leave days per teacher, as defined above, shall be deposited in the SLB upon the establishment of said bank. Annually thereafter, on February 1, one (1) sick leave day per teacher shall be deposited in the SLB until the maximum SLB balance as defined above is reached. Such deposits cease when said balance is reached to the nearest one (1) year deposit. When the SLB drops below the minimum balance as defined above, one (1) sick leave day per teacher shall be deposited into the SLB.

    2. The above-mentioned deposits shall be made from each teacher’s “accumulated” and “earned” sick leave days. Sick leave days which are deposited in a manner set forth above are nonrefundable. Except as provided below, upon death or resignation of a teacher, eighty percent (80%) of said teacher’s unused Personal Sick Leave Account (PSLA) and Retirement Insurance Account (RIA) shall be deposited in the Sick Leave Bank (SLB).

      a)  The value of the unused PSLA and/or RIA of a teacher who dies after reaching age 55 but before retirement and at the time of death has a spouse working for the District, shall be held in a separate account and will be accessible to such teacher’s surviving spouse when he/she retires from District employment.

      b)  A teacher who resigns who has unused PSLA and/or RIA shall have his/her unused PSLA and/or RIA deposited in the SLB if the teacher does not return to the District within twelve (12) months of his/her termination of employment.

  4. Withdrawals:
    1. Teachers may request the use of sick leave days from the SLB for any medically approved personal disability as defined herein for which the teacher is expected to be off work for more than eleven (11) consecutive work days. One’s return to work of no more than one (1) day’s duration shall not count as a break in absence for determining the eleven (11) work day eligibility period.

    2. Teachers may also request the use of sick leave days from the SLB for a serious health condition, as defined in Section 12 of this Handbook, of a member of the teacher’s immediate family as defined in Section 12 of this Handbook for which the teacher is expected to be off work for more than eleven (11) consecutive work days. One’s return to work of no more than one (1) day’s duration shall not count as a break in absence for determining the eleven (11) work day eligibility period for this provision.

    3. Before receiving sick leave day(s) from the SLB under subsection d, paragraph 1 or 2, however, such teachers must first have exhausted their individual PSLA or utilized fifty- five (55) days of sick leave from the PSLA, whichever comes first. Requests for use of sick leave from the SLB shall be made in writing by the teacher when capable and/or his/her representative to the Benefits Manager of the Madison Metropolitan School District and shall be accompanied by said teacher’s doctor report identifying the teacher’s disability and the anticipated length of such disability. Withdrawals under subsection d, paragraph 1, shall not exceed forty-four (44) consecutive work days. Withdrawals under subsection d, paragraph 2 shall not exceed ten (10) work days.

    4. The Director of Benefits of the District shall notify the teacher on a timely basis if his/her SLB withdrawal request has been approved or disapproved.

  5. Appeal Procedure:

    1. A SLB withdrawal request which is denied by the Benefits Manager may be appealed to the Superintendent by the teacher so denied or if the teacher desires, by his/her representative on behalf of said teacher.

  6. Notification and Reporting:

    1. A copy of any denial by the Benefits Manager or the Superintendent as described above shall be sent by the Benefits Manager to the teacher so denied at the time of such denial.

  7. The Department of Human Resources shall administer the SLB per the terms set forth herein.

  8. Teachers who return to work with the approval of the Department of Human Resources from a medical leave of absence and who suffer a relapse directly related to the original medical disability within ten (10) working days of their return to work may use sick leave days from the Sick Leave Bank without requalifying provided that:

    1. Such teachers have exhausted their individual Personal Sick Leave Account;

    2. Such teachers provide the District at the time of the request with medical certification from their physician that the relapse is directly related to the original medical disability.

  9. Approved withdrawals from the Sick Leave Bank resulting from a relapse directly related to the original medical disability shall be added to withdrawals taken for the original disability, and the total shall not exceed forty-four (44) days.

  10. Certain employees may have medical conditions which require intermittent time off work. A teacher under such circumstance who has exhausted his/her PSLA, has already accessed the sick leave bank under the conditions set forth herein and is in need of intermittent medical treatment, causing or requiring his/her absence from work may wish to access benefits under the sick leave bank on an intermittent basis. In such situations, the District shall meet with the employee and confer regarding the application of sick leave bank benefits to such individual.