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Madison Metropolitan School District

Employee Handbook 2021-2022

Addendum F: SECTION 3 SURPLUS, LAYOFF AND RECALL

3.1 Reduction in Hours - Surplus

Reduction

A reduction in work hours shall be made only for the reasons asserted by the District and shall not be used to discipline an employee for his or her performance or conduct. Should it become necessary to reduce the hours of educational assistants assigned to a given school, such reduction shall occur as follows:

  1. The hours of those educational assistants employed less than nineteen (19) hours per week shall be first reduced in the inverse order of seniority providing the remaining educational assistants are qualified to perform the available assignments.
  2. If the principal cannot reduce the necessary number of hours per “a” above, the principal may next reduce the hours of those educational assistants employed nineteen (19) hours or more per week. Such reduction shall be by seniority providing the remaining educational assistants are qualified to perform the available assignments. In any event, such reductions shall not result in an educational assistant, being reduced to less than nineteen (19) hours per week. Reductions in hours must be made by June 1 for the ensuing school year or the fall semester of the ensuing school year and by December 1 for the spring semester of the school year.

  3. Any educational assistant who has had his/her hours reduced per the above, shall be provided written notice of same by the date set forth above.

When it becomes necessary to reduce the hours of nurse’s assistants at any one location, the nurse’s assistant assigned to that location shall be reduced.

When it becomes necessary to reduce the hours of parent liaisons at any one location, the parent liaison assigned to that location shall be reduced.

When it becomes necessary to reduce hours or to declare educational assistant(s) surplus, volunteers shall first be requested. If no volunteers are available or if there is an insufficient number of volunteers, then the principal shall declare educational assistant(s) to be Surplus Educational Assistants in the manner as set forth above. Should a person volunteering to be surplus result in the remaining educational assistants being unqualified to perform the remaining assignments, the principal shall not be bound to accept the volunteer as surplus.

In the event of a school being closed, educational assistants displaced will be declared surplus and placed pursuant to the provisions herein.

Reassignment

Educational assistants who have had all or part of their hours reduced at a given school per the above shall be placed in the educational assistant surplus pool. Said educational assistants shall be appropriately placed on either the full time reassignment list or the part time reassignment list according to their seniority. Said educational assistants shall then be reassigned pursuant to their preference among vacant positions for which they are qualified and/ or certificated. Preference for said reassignment shall be based upon seniority among those educational assistants on either the part time or full time seniority list. Should there be two educational assistants, one full time and the other part time, in the surplus pool who have the same seniority, the full time educational assistant will be reassigned first. Full time educational assistants shall be reassigned in such a manner so as to maintain their full time status. Should an educational assistant have no preferences among the available vacancies, said educational assistant shall be reassigned to any positions for which he/she is qualified. However, the District shall make every reasonable effort to reassign educational assistants to positions of at least the same number of hours they currently work. Additional allocation or restored allocation in educational assistant hours shall be first offered to educational assistants then currently employed at the school/work location where such allocation becomes available. Additional hours will be offered to educational assistants on the basis of seniority before additional educational assistants are hired to perform the available work.

Seniority

There shall be four (4) seniority lists: 1) all regular part time educational assistants, 2) all regular full time educational assistants 3) all nurse’s assistants and 4) all parent liaisons. Educational assistants who work nineteen (19) hours or more hours per week shall be classified as regular full time educational assistants.

Educational assistants shall have their anniversary date established at the original date of their most recent hire and shall be given credit for all time followed by continuous service.