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Madison Metropolitan School District

Employee Handbook 2021-2022

3.18 Fraudand Financial Impropriety

The District prohibits fraud and financial impropriety, as defined below, in the actions of its Board members, employees, vendors, contractors, consultants, volunteers, and others seeking or maintaining a business relationship with the District.

A. Fraud and financial impropriety shall include but is not be limited to the following:

  1. forgery or unauthorized alteration of any document or account belonging to the District;

  2. forgery or unauthorized alteration of a check, bank draft, or any other financial document;

  3. misappropriation of funds, securities, supplies, or other District assets, including employee time;

  4. impropriety in the handling of money or reporting of District financial transactions;

  5. profiteering as a result of insider knowledge of District information or activities;

  6. unauthorized disclosure of confidential or proprietary information to outside parties;

  7. unauthorized disclosure of investment activities engaged in or contemplated by the District;  

  1. accepting or seeking anything of material value from contractors, vendors, or other persons providing services or materials to the District, except as otherwise permitted by law or District policy. (See Section 3.21 below.)

  2. inappropriately destroying, removing, or using records, furniture, fixtures, or equipment;

  3. failure to provide financial records required by state or local entities;

  4. failure to disclose conflicts of interest as required by law or District policy;

  5. disposing of District property for personal gain or benefit and,

  6. any other dishonest act regarding the finances of the District.

B. Fraud Investigations: If an employee is found to have committed fraud or financial impropriety, the District Administrator or designee shall take or recommend appropriate disciplinary action, which may include termination of employment. When circumstances warrant, the Board, Superintendent, or designee may refer matters to appropriate law enforcement or regulatory authorities. In cases involving monetary loss to the District, the District may seek to recover lost or misappropriated funds.