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Madison Metropolitan School District

Employee Handbook 2021-2022

Addendum A: SECTION 3 TEACHER ASSIGNMENTS, VACANCIES AND TRANSFERS

3.2 Surplus, Vacancies and Transfers
  1. Assignment to Surplus Pool

    1. A “surplus teacher” is defined as any teacher presently teaching on a regular full time or regular part time contract who has been declared by their principal to be above staff requirements. Surplus declarations shall be made on the following basis:

      1) Elementary and Middle Schools
      Teachers shall be declared surplus by their principal based on criteria as determined by the District.

Criteria to be considered in making a unilateral transfer determination:

  1. Culturally Responsive Practices (Systems and Beliefs)

  2. Additional Language Proficiency

  3. Academic Credentials/ Certifications

  4. Seniority

The District shall apply the surplus/transfer rubric when reviewing teacher qualifications. The teacher with the lowest score will be selected for surplus, except where the instructional requirements of the school are disrupted.

Probationary teachers are exempt from the surplus process unless the principal determines that the surplus of a probationary teacher best meets the instructional needs of the school.  Such decisions shall not be for reasons that are arbitrary or capricious

2) High Schools
Teachers, within a department, shall be declared surplus by their principal based on qualifications as determined by the District.

Criteria to be considered in making a unilateral transfer determination:

  1. Culturally Responsive Practices (Systems and Beliefs)

  2. Additional Language Proficiency

  3. Academic Credentials/ Certifications

  4. Seniority

The District shall apply the surplus/transfer rubric when reviewing teacher qualifications. The teacher with the lowest score will be selected for surplus, except where the instructional requirements of the school are disrupted.

Probationary teachers are exempt from the surplus process unless the principal determines that the surplus of a probationary teacher best meets the instructional needs of the school.  Such decisions shall not be for reasons that are arbitrary or capricious

3) Tie in Score
When there is a tie in scores, the teacher scoring lower in Criteria 1 shall be selected for surplus. If the impacted teachers have the same score in Criteria 1, the teacher scoring lower in Criteria 2 will be selected surplus.

  1.  
  2. When it becomes necessary to declare a teacher(s) surplus, volunteers shall first be requested. If no volunteers are available or if there is an insufficient number of volunteers, then the principal shall declare teacher(s) to be Surplus Teachers in the manner as set forth above. The principal shall not be bound to accept the volunteer for surplus.

  3. Declarations of surplus must be made by July 1 for the ensuing school year or the fall semester of the ensuing school year and by December 1 for the spring semester of the school year.

  4. Any teacher(s) declared surplus under the provisions herein shall be provided written notice of same by the date set forth in (c) above.

  5. In the event of a school building being closed, all teachers assigned to the school

  6. shall be declared surplus and placed in other positions pursuant to there assignment process set forth below.

  1. Reassignment From Surplus Pool

    Teachers who have been declared surplus shall declare their preference(s) for reassignment to position(s) for which they are certificated by listing same with as much specificity as the teacher desires, i.e., instructional level, attendance area, school, grade or grade combination, subject area. The District shall review the available vacancies, review the surplus teachers’ preferences, seek input from the appropriate hiring authorities and place all surplussed teachers. The District shall attempt to assign surplus teachers to vacant positions in accordance with their preference(s). Teachers shall have the right to refuse assignment from the surplus pool to the Evening At-Risk Alternative Programs without jeopardizing their contract recall rights or seniority.”

  2. Job Posting

    Once all surplus teachers have been placed, but no later than May 1 of each year, the District will post a vacancy notice for any position that becomes vacant or is newly created that the District intends to fill. Vacancies known as of the last Friday in June will be posted for internal transfer. The District will not post positions it intends to fill by involuntary transfer. Notice of such available positions shall be posted on the District’s website and will advise of the date requests for transfers are due. The employer retains the right to temporarily fill vacant positions at its discretion during the posting and selection period. Vacancies occurring after the last Friday in June through the first four (4) weeks of school will not be posted. Teachers shall not be permitted to voluntarily transfer during this time.

  3. Process for Filling Vacancies

    Vacancies shall first be filled by teachers who are in the surplus pool. Teachers employed under a provisional DPI teaching license will not be eligible to apply for transfer until they have fulfilled the requirements to have their provisional license converted to a regular Wisconsin teaching license unless they are seeking a transfer to a position that requires the same provisional DPI teaching license.

    A teacher who has been placed on a plan of improvement is not eligible to seek a voluntary transfer.

    A teacher who applies for a vacant position, prior to the end of the posting period, will be granted an interview for the position. The District has the right to determine and select the most qualified applicant for any position. The term “applicant” refers to both internal candidates and external candidates for the position. The District retains the right to determine the job qualifications needed for any vacant position.

    Minimum qualifications shall be established by the “Employer” and equally applied to all persons. Posted positions will be filled on the basis of qualifications as determined by the Employer.

  4. Art, Physical Education and Music Assignments

    It is in the best interest of staff and students to assign Art, Physical Education and Music teaching staff in the most efficient way possible, limiting the number of sites and travel and filling fulltime positions with one teacher whenever possible. The District will annually prepare a staffing plan for each discipline (i.e. Art, Physical Education and Music) based on the following parameters:

    1. Full time teachers shall remain full-time unless they agree to a contract reduction;

    2. Full time teachers who are assigned to one location will not be reassigned unless the allocation at that school is reduced or unless said teacher requests a reassignment;

    3. The District will configure school combinations considering geographic location and schedules;

    4. The District will consider the preferences of teachers, seniority and the available assignments when placing teachers, including full-time teachers already assigned to one location, who formally request to be considered for other positions.