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Madison Metropolitan School District

Employee Handbook 2021-2022

3.3 Attendance

The District expects employees to make every effort to be present for work. Employees are expected to adhere to their assigned schedule. In order for the District to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Breaks and meal periods may only be taken during times designated by the employee’s supervisor/building administrator and as further specified in other parts of this Handbook. Any deviation from assigned hours must have prior approval from the employee’s supervisor/building administrator. Punctuality and regularity in attendance are required.

Employees who are unable to report for work are to follow the District’s reporting procedures for reporting absences. Teachers and special education assistants (SEA) must call Absence Management (f/k/a Aesop) as soon as possible but no later than 6:00 a.m. Other employees must contact their supervisor. Teachers are expected to have detailed lesson plans available for the substitute prior to the start of the workday. SEAs must also ensure that a daily schedule and materials are available prior to the start of the workday. The District will monitor attendance and absence patterns. An acceptable rate of absenteeism is one that does not exceed the employee’s rate of accrual except when on an approved medical leave. When an employee’s absences exceed his/her rate of accrual, the supervisor/building administrator will meet with the employee to address attendance concerns. Failure to notify the District of an absence and failure to report to work on such day could result in disciplinary action up to and including termination. Excessive, habitually repetitive, or other patterns of absences and/or tardiness will result in disciplinary action, up to and including termination.

Employees who incur repeated instances of unexcused tardiness will be subject to discipline up to and including discharge. “Tardiness” is defined as failing to report to work at the scheduled start time of an employee’s shift or workday, including failing to report back to work on time after a scheduled lunch or break period, without having preapproval to report late from an immediate supervisor. Tardiness may also include any instances where an employee has punched in at the start of his or her scheduled shift or workday, but who is not prepared to actually begin working at that time.

Employees who incur unexcused absences will be subject to discipline up to and including discharge. Absence is defined as failing to report to work for a scheduled shift or workday without having secured preapproved leave.

The District reserves the right to waive enforcement of these rules in very limited circumstances as may be necessary to provide a reasonable accommodation for a qualified individual with a disability under the Americans with Disabilities Act.