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Madison Metropolitan School District

Employee Handbook 2021-2022

3.32 Personnel Files

An employee shall have the right, upon request and consistent with the timelines and content limitations specified in state law, to review the contents of his/her personnel file by scheduling an appointment with the Department of Human Resources. Documents not subject to review include but are not limited to pre-employment references and recommendations, credential ratings and pre-employment interview evaluations. The employee shall be entitled to have a representative accompany him/her during such review. This examination should be accomplished in the presence of Human Resources personnel. An employee can provide consent in writing for a representative to review his/her personnel file. § 103.13(3) Wis. Stats. An employee shall have the right, upon request, to receive copies of any documents contained in the personnel file except those delineated in § 103.13(6), Wisconsin Statutes, upon payment of the actual cost for making such a copy.

After reviewing his/ her personnel records, the employee has the right to request that records he or she believes to be inaccurate or obsolete be removed from his or her file. If the District denies the request, the employee has the right to file a written rebuttal statement and have that rebuttal attached to the disputed record. If the District intends to release the disputed record to a third party, the District must also release the attached employee rebuttal statement to the third party. § 103.13(4) Wis. Stats.