2025 Summer Semester Program

Biweekly Paid Staff

(including EAs, SEAs, Security Assistants, BRS and clerical staff)
All 10-month clerical, educational and security assistants, and BRS employees who work during the summer will use Kronos for their time.

IMPORTANT NOTE:  ESY located at summer semester sites will have their UKG-Kronos Time Card edited by that site's Secretary.

These employees will be paid on the regular biweekly schedule, as shown below:

Pay Period	Kronos Approval Deadline	Munis Entry/ Approval Deadline	Pay Date	Payroll Warrant
06/08/25 – 06/21/25	06/23/25 – 10:00 am	06/23/25 – 12:00 noon	06/27/2025	BW2625
06/22/25 – 07/05/25	07/07/25– 10:00 am	07/07/25 – 12:00 noon	07/11/2025	BW0126
07/06/25 – 07/19/25	07/21/25 – 10:00 am	07/21/25 – 12:00 noon	07/25/2025	BW0226
07/20/25 – 08/02/25	08/04/25 – 10:00 am	08/04/25 – 12:00 noon	08/08/2025	BW0326
*08/03/25 – 08/16/25	08/18/25 – 10:00 am	08/18/25 – 12:00 noon	08/22/2025	BW0426

*August 3-August 15 are part of ESY.  The remainder of the pay period is part of the regular school year.

June 19 – There is no PD on this date.  This is an unpaid day for all employees who are part of the summer semester and ESY programs. Enter nothing in Kronos or Munis

Independence Day Holiday
Biweekly employees who work in the summer may be eligible for the Independence Day holiday on Friday, July 4, 2025

• EAs, SEAs and NAs working in the summer semester or ESY program are eligible for holiday pay provided they are in paid status during the payroll period in which the holiday falls.  If an employee is not scheduled for that day, but works the same hours each day when working, the employee should receive the same hours of pay for the holiday.  If the employee is not scheduled for that day and works a varying number of hours each day an average number of hours should be entered.
• Security Assistants are to receive the number of hours scheduled for the day.  If an employee is not scheduled for that day, but works the same hours each day when working, the employee should receive the same hours of pay for the holiday.  If the employee is not scheduled for that day and works a varying number of hours each day an average number of hours should be entered.
• Summer semester secretaries should enter the number of hours they are scheduled for that day assuming they work the scheduled shift before and after the holiday or have an excused absence.
• BRS, Hearing Interpreters and Therapy Assistants working the summer semester or ESY programs are NOT eligible for holiday pay.

You can enter holiday pay for this date using Pay Code HOL – Holiday Pay Hourly.

Exempt from School Location Time Entry
Secretaries are not responsible for entering time for the following list of staff positions:

• EAs, SEAs and NAs working in the summer semester program are eligible for holiday pay provided they are in paid status during the payroll period in which the holiday falls.  If an employee is not scheduled for that day, but works the same hours each day when working, the employee should receive the same hours of pay for the holiday.  If the employee is not scheduled for that day and works a varying number of hours each day an average number of hours should be entered.

• Security Assistants are to receive the number of hours scheduled for the day.  If an employee is not scheduled for that day, but works the same hours each day when working, the employee should receive the same hours of pay for the holiday.  If the employee is not scheduled for that day and works a varying number of hours each day an average number of hours should be entered.
• Summer semester secretaries should enter the number of hours they are scheduled for that day assuming they work the scheduled shift before and after the holiday or have an excused absence.

   

• BRS, Hearing Interpreters and Therapy Assistants working the summer semester program are NOT eligible for holiday pay.

You can enter holiday pay for this date using Pay Code HOL – Holiday Pay Hourly.

 

Exempt from School Location Time Entry

Secretaries are not responsible for entering time for the following list of staff positions: 

• Principals (Central Office)
• Nurses (Nancy Koch Meyer)
• ESY not working at Summer Semester Sites  (Student Services)
• Food Service (Kronos/Food and Nutrition Office)
• LMTS, Virtual High School, Summer Site Art Coordinators & Instructional Coaches (Nicole Hanson)

Summer Semester Teachers

The following information is pertinent ONLY for those staff members who work the six-week Summer Semester or Summer Extended School Year (ESY).

Summer Semester Teachers

Summer Semester hours for Summer Semester/ESY should be entered in the correct warrant by the approval deadline.  

IMPORTANT NOTE:  ESY Teachers located at summer semester sites will have their time entered into a Munis batch by that site's Secretary.

These payroll warrants are also used to enter department and school extended employment for teachers throughout the summer.

Pay Period	Entry/Approval Deadline	Pay Date	Payroll Warrant
06/13/25 – 06/30/25	07/02/25 – 10:00 a.m.	07/15/2025	SU0125
07/01/25 – 07/31/25	08/04/25 – 10:00 a.m.*	08/15/2025	SU0225
08/01/25 – 08/24/25	08/26/25 – 10:00 a.m.	09/12/2025	SU0325

All summer work should be paid by 9/12/25 (SU0325).
Important:  August 25 through August 29 are paid contract days for teachers.  Extended employment project work on these days is only eligible for pay IF the work is done outside of teacher contract hours.

June 19 – Summer semester is not in session.  This is an unpaid day for all employees who are part of the summer semester and ESY programs.

Independence Day Holiday
Summer Semester and ESY teachers may receive payment for Friday, July 4.

• Middle Schools and Summer High School do not work on Fridays and are not paid for this date.
• Enter the scheduled hours with Pay Type 480 (SS) or 488 (ESY) for these dates.
• A teacher MUST WORK both the Thursday before and the Monday after the Independence Day holiday to be eligible for this pay.  Personal illness, or other leave does not count.

Sick Leave

• MMSD staff members who teach the full six weeks in Summer Semester and ESY will be granted one day of sick leave, which will be cumulative with their regular sick leave.  These teachers may also use sick leave accumulated during the regular school year during the summer session.  However, a day during the summer session shall consume a full day of accumulated sick leave.  Please submit Personal Illness time used directly to Payroll on an exception sheet.  Do NOT enter any time in batches for PI absences.  Personal Illness time will only be paid for existing staff if time is available in their accrual balance.
• Teachers hired just for the Summer Semester do not earn and are not eligible for any use of sick leave benefits.

Jury Duty & Bereavement
Employees who are selected for jury duty during the summer semester will receive jury duty pay for the time that they are fulfilling their jury duties. Employees should submit to Payroll any payment (less mileage) that they received from the court for serving on a jury.   

Employees are granted bereavement days during summer school.  Both absences should be recorded on an exception sheet and e-mailed to Payroll.

Substitute Teacher Pay

• Substitute teachers are paid for the hours they teach.  
• Sub time is recorded on the provided Google form.