2023 Summer Semester Program

Biweekly Paid Staff

(including EAs, BEAs, NAs, SEAs, Security Assistants, BRS and clerical staff)

All 10 month clerical, educational and security assistants, and BRS employees who work during summer semester will use Kronos for their time.

These employees will be paid on the regular biweekly schedule, as shown below:

Pay Period	Kronos Approval Deadline	Munis Entry/ Approval Deadline	Pay Date	Payroll Warrant
06/11/23 – 06/24/23	06/25/23 – 10:00 am	06/25/23 – 12:00 noon	06/30/2023	BW2723
06/25/23 – 07/08/23	07/10/23 – 10:00 am	07/10/23 – 12:00 noon	07/14/2023	BW0124
07/09/23 – 07/22/23	07/24/23 – 10:00 am	07/24/23 – 12:00 noon	07/28/2023	BW0224
07/23/23 – 08/05/23	08/07/23 – 10:00 am	08/07/23 – 12:00 noon	08/11/2023	BW0324
08/06/23 – 08/19/23	08/21/23 – 10:00 am	08/21/23 – 12:00 noon	08/25/2023	BW0424
*08/20/23 – 09/02/23	09/05/23 – 10:00 am	09/05/23 – 12:00 noon	09/08/2023	BW0524

*August 22 and August 23 are part of ESY. The remainder of the pay period is part of the regular school year.

June 19 – Summer semester is not in session.  This is an unpaid day for all employees who are part of the summer semester and ESY programs. Enter nothing in Kronos or Munis

July 3 – Summer semester is not in session. This is an unpaid day for all biweekly/hourly employees who are part of summer school and ESY.  (Some ESY employees may work to assist students at job sites)  Enter nothing in Kronos or Muns

Independence Day Holiday (July 4th)

Biweekly employees who work in the summer may be eligible for the Independence Day holiday on Monday, July 4, 2022.

• Biweekly employees who work in the summer may be eligible for the Independence Day holiday on Tuesday, July 4, 2023.

• EAs, SEAs and NAs working in the summer semester program are eligible for holiday pay provided they are in paid status during the payroll period in which the holiday falls.  If an employee is not scheduled for that day, but works the same hours each day when working, the employee should receive the same hours of pay for the holiday.  If the employee is not scheduled for that day and works a varying number of hours each day an average number of hours should be entered.

• Security Assistants are to receive the number of hours scheduled for the day.  If an employee is not scheduled for that day, but works the same hours each day when working, the employee should receive the same hours of pay for the holiday.  If the employee is not scheduled for that day and works a varying number of hours each day an average number of hours should be entered.

• Summer semester secretaries should enter the number of hours they are scheduled for that day assuming they work the scheduled shift before and after the holiday or have an excused absence.

You can enter holiday pay for this date using Pay Code HOL – Holiday Pay Hourly.

Exempt from School Location Time Entry

Secretaries are not responsible for entering time for the following list of staff positions: 

• TEP (Jack Pressword)

• Principals (Central Office)

• Nurses (Nancy Koch Meyer)

• ESY (Student Services)

• Food Service (Kronos/Food and Nutrition Office)

• LMTS & Instructional Coaches (Ann Rezutek)

Summer Semester Teachers

The following information is pertinent ONLY for those staff members who work the six-week Summer Semester or Summer Extended School Year.

Summer Semester Teachers

Summer semester teachers are those teachers teaching in the six week summer semester session.  Their daily hours are entered into a Munis/ERP time entry batch.

Entry and Approval Deadlines

Summer Semester hours for Summer Semester/Extended School Year should be entered in the correct warrant by the approval deadline.  

These payroll warrants are also used to enter department and school extended employment for teachers throughout the summer.

Pay Period	Entry/Approval Deadline	Pay Date	Payroll Warrant
06/12/23 – 06/30/23	07/05/23 – 10:00 a.m.	07/14/2023	SU0123
07/01/23 – 07/31/23	08/01/23 – 10:00 a.m.	08/15/2023	SU0223
08/01/23 – 08/23/23	08/24/23 – 10:00 a.m.	09/15/2023	SU0323

All summer work should be paid by 9/15/23.
Important: August 24 through August 31 are paid contract days for teachers. Extended employment project work on these days is only eligible for pay IF the work is done outside of teacher contract hours.

June 19 – Summer semester is not in session.  This is an unpaid day for all employees who are part of the summer semester and ESY programs.

July 3/Independence Day Holiday

• Summer Semester teachers receive payment for both July 3 and July 4.  You can enter their scheduled hours (five or 6.25 for virtual) with Pay Type 480 for this date.  A teacher MUST WORK both the Friday (HS – Thursday) before and the Wednesday after the Independence Day holiday to be eligible for this pay.    ESY staff are not paid for July 3 although some staff may work to assist student’s at job sites.

Sick Leave

• MMSD staff members who teach the full six weeks in the Summer Semester will be granted one day of sick leave, which will be cumulative with their regular sick leave.  These teachers may also use sick leave accumulated during the regular school year during the summer session.  However, a day during the summer session shall consume a full day of accumulated sick leave.  Please submit Personal Illness time used directly to Payroll on an exception sheet.  Do NOT enter any time in batches for PI absences.  Personal Illness time will only be paid for existing staff if time is available in their accrual balance.

• Teachers hired just for the Summer Semester do not earn and are not eligible for any use of sick leave benefits.

Jury Duty & Bereavement

Employees who are selected for jury duty during the summer semester will receive jury duty pay for the time that they are fulfilling their jury duties. Employees should submit to Payroll any payment (less mileage) that they received from the court for serving on a jury.   

Employees are granted bereavement days during summer school.  Both absences should be recorded on an exception sheet and e-mailed to Payroll.

Substitute Teacher Pay

• Substitute teachers are paid for the hours they teach.  

• Sub time is recorded on the provided Google form.