No school from March 27-31
Reminder, no school from March 27-31 for Spring Break. School resumes Monday, April 3.
2022-23 Calendar for reference
The Madison Metropolitan School District Payroll Department is pleased to announce that employees may elect to receive their W‐2 statements online through Employee Self Service (ESS). This allows you to print and send the electronic form with your tax return. Employees must elect this option by January 13, 2023 to be in effect for the 2022 W-2 and future W-2s.
MMSD is required by the IRS to furnish all employees with a Form W‐2 for each calendar year. The Form W‐2 details the employee’s compensation, tax withholdings and required disclosures for the year. In the past, employees have received paper copies of their W‐2.
An employee who consents to receiving the Form W-2 electronically will not receive a paper copy. If an employee does not consent, Payroll will mail a paper W-2 no later than January 31, 2023 via the US Postal Service to the current address on record. To change a mailing address visit the ESS site.
Payroll will mail Form W-2, using the US Postal Service, to the current address on record of those employees who have separated from MMSD and have not selected ESS as a delivery method. ESS is available to separated employees for up to 2 years.
Please read all of the following information and provide your consent to receive Form W-2 in electronic format by visiting the ESS site to select delivery through ESS. You will NOT receive an electronic W-2 and 1095 unless you complete this step!
For additional information or questions, contact us at: payroll@madison.k12.wi.us
Federal regulations require that employees give their consent to receive the W-2 in an electronic format. Once consent is given it carries forward each year and does not need to be repeated. An employee can withdraw their consent to online delivery by emailing Payroll. If consent is withdrawn, it will be effective only for those Form W-2s not yet issued.
The process for giving consent to receive the electronic W-2 version is quick and easy. Just follow these steps:
Employees must elect this option by January 13, 2023
Remember this stays in effect until you email Payroll and request otherwise.
Need detailed instructions? Click here.
When the prior year W-2s are available a notice will be in the MMSD Connect. The process to view and print the electronic W-2 version is simple. Just follow these steps:
IMPORTANT REMINDER: These documents contain your social security number, which you will want to protect to help prevent identity theft. Employees are advised to not leave their computer screen unattended when viewing W-2 forms. Also, be sure to retrieve the printed copy promptly if routed to a network printer shared by others.
Reminder, no school from March 27-31 for Spring Break. School resumes Monday, April 3.
2022-23 Calendar for reference