Dear Families, 

I hope you are finding spaces of nourishment and rest as our modified spring break comes to a close. As each of us, individually and in community, are working to find our way in rapidly changing conditions, I wanted to provide you with a very important update regarding the distribution of devices for those students who need them for our Virtual Learning roll out.  

As many of you are aware, the district has struggled over the last couple weeks to develop a safe plan for distribution of devices to students who need them. Public health guidelines and orders from Governor Ever’s office in response to Coronavirus has forced the district to scuttle previous on-site distribution plans to adhere to rapidly expanding social distancing directives.   

To overcome this unique challenge, MMSD is teaming up with United Parcel Service (UPS) to have packaged devices delivered to every student who needs them.  The devices are an important component for students as MMSD transitions to Virtual Learning set to launch April 6.

To make this happen, UPS is providing significantly reduced pricing to MMSD for boxes, packaging materials, insurance, and verified delivery. 

Our plan is to start shipping devices by Wednesday so that all students have them by the end of next week.  Deliveries will require a “sign off” meaning the UPS driver will need to verify a person received the device at each household. This will be done following social distancing guidelines by using simple visual verification that the device was received by the appropriate family.

In preparation, over the next couple of days MMSD will be verifying mailing addresses for families who indicated they need a device to ensure delivery accuracy, as some addresses may be different from a typical household address. Additionally, the district is working with the City of Madison to identify school-age children who may be residing with their families at area hotels to ensure these students have the resources they need to continue learning.

If you have previously indicated that your child is in need of a device, please be on the lookout for an MMSD survey to verify your need and your address so that we can be sure you receive one.  Please know that we will make every effort possible to determine addresses for those families that did not receive or return surveys. 

From the beginning of this crisis, our focus has been the safety and well-being of our students, families and staff and we believe this to be the safest alternative to getting these important devices into our students hands so that every student has the resources to continue learning. 

Thank you for your patience and understanding.

Jane Belmore
Interim Superintendent