Skip To Main Content

Select a School

Madison Metropolitan School District

Student Services Evaluation

Student Services Evaluation


Preparing the Educator Effectiveness Plan (EEP)

Aug, sept, oct, timeline

What is an Educator Effectiveness Plan?

Annually, MMSD staff will engage in the process of analyzing where their school program is and develop one goal for program growth over the academic year. The SPO process includes identifying and monitoring a goal, then analyzing progress towards meeting the goal using the respective Student Services SPO Scoring Rubric at the end of the year or interval. Discussion of progress towards the SPO goal can be conducted with peers during the Supporting Years and with your evaluator during the Summary Year.

Why create an Educator Effectiveness Plan?

Research shows that intentional goal setting around student learning is a critical adult action for improving student learning outcomes. The collaborative dialog within the SPO process provides educators an opportunity to reflect on student progress and determine if the instructional strategy is effective while making adjustments when necessary to reach the highest levels of learning possible.

How do I develop an Educator Effectiveness Plan?

Staff Action Principal Action Tool(s) & Resources
Student Services Evaluation Rubrics

Complete the Self Review (Summary Year and First Year Educators Only) 
tiny wing icon
 
Develop School Program Objective (SPO) 
tiny wing icon
Schedule Beginning of Year (BOY) Planning Conference
Develop Professional Practice Goal 
tiny wing icon
Review the Self-Review SPO/PPG
Teacher/Team Attend Beginning of Year Planning Conference Facilitate Beginning of Year Planning Conference with Summary Teacher/Team

Preparing the Mid Interval Review

Aug, sept, oct, timeline

What is the Mid Interval Review?

In December or January (or sooner if the SPO interval is less than a year), the educator and evaluator will meet for a formative review of progress toward meeting the SPO and PPG. During the mid interval conference, program data is reviewed to determine if the the program is on track to meet the identified goal. If the goal is on track, the educator continues with the selected strategy. If off track, the strategy is revised and/or the goal may be adjusted. Educators in their supporting year engage in this process with a peer or building coach.

Why engage in a Mid Interval Review?

Research shows that intentional goal setting around student learning is a critical adult action for improving outcomes. The collaborative dialog within the SPO process provides educators an opportunity to reflect on progress and determine if the strategy is effective while making adjustments when necessary to reach the highest levels of improvement possible.

How do I prepare for the Mid Interval Review?

Staff Action Principal Action Tool(s) & Resources
Organize and Analyze Formative and Summative Assessment Data as identified in your School Program Objective (SPO)

Complete the Mid Interval Review of Progress for your School Program Objective 
tiny wing icon
Schedule Mid Interval Review Conference with Summary Year Teacher/Team
Complete the Mid Interval Review of Progress for your Professional Practice Goal (PPG) 
tiny wing icon
 
Attend the Mid Interval Review Conference for Summary Year Teacher/Team Facilitate Mid Interval Conference with Summary Teacher/Team-Review progress and make adjustments if necessary to the SPO and PPG
Begin uploading artifacts and evidence 
tiny wing icon
 

Preparing for Observations

timeline

What type of observations will occur and what is the frequency?

During the Summary Year, a minimum of two mini observations (15-20 minutes) and one announced observation (40-45 minutes) including a pre and post conference will be conducted by the evaluator. Educators in their supporting year, may also be observed. Evidence of practice for Domain 2 (Classroom Environment) and Domain 3 (Instruction) is collected during classroom observation.

Why classroom observations?

Classroom observations and ongoing actionable feedback are critical elements for improving teaching and learning. Through collaborative conversations during both the pre and post observation conference, teachers can reflect on what is working well and make adjustments where necessary for ongoing professional learning and growth that results in positive student outcomes.

How do I prepare for classroom observations?

Staff Action Principal Action Tool(s) & Resources
Announced Observation
  Schedule observation including pre and post conference  
Complete Pre Observation Conference
Participate in Pre Observation Conferences 
tiny wing icon
Facilitate Pre Observation conference
 
Complete Post Observation Reflection
Participate in Pre Observation Conferences 
tiny wing icon
Facilitate Post Observation Conference
Mini Observation (Unannounced)
  Conduct mini observation
Collect and tag evidence and provide feedback 
tiny wing icon

Preparing for Final Evaluation Conference

April May Timeline

What is the Final Evaluation Conference?

During the Final Evaluation Conference, the teacher and evaluator meet to discuss achievement of the Student Learning Objective. The teacher has the opportunity to elaborate on evidence of practice and achievement of the SPO. The evaluator provides feedback based on evidence collected during classroom observation, and discusses final scores based on the Danielson Framework and the overall SPO score.

Why engage in a Final Evaluation Conference?

The Final Evaluation Conference is an opportunity for the teacher to reflect on attainment of goals and the instructional practices used over the course of the year/interval. Results will inform goals for the subsequent year and professional development planning for ongoing instructional improvement.

How do I prepare for the Final Evaluation Conference?

Staff Action Principal Action Tool(s) & Resources
Organize and analyze formative and summative assessment data as identified in your School Program Objective
Using the SPO Scoring Rubric, Self-Score your SPO 
tiny wing icon
Schedule Final Evaluation Conference with Summary Year Teacher
Review progress toward Professional Practice Goal and complete reflection in MLP 
tiny wing icon
 
Upload, tag and submit artifacts demonstrating evidence for Domain components (consult with principal) 
tiny wing icon
 
  Score SPO & Practice in MLP 
tiny wing icon

NOTE: Do not submit scores until after the End-of-Year Summary Conference
 
Summarize and reflect upon your Effectiveness Cycle. Share this information with your evaluator prior to the End-of-Cycle Summary Conference to facilitate dialogue 
tiny wing icon


Participate in Final Evaluation Conference
  • Facilitate Final Evaluation Conference - professional dialog based on evidence
  • Complete End of Cycle Summary Form 
    tiny wing icon
  • Submit scores in MLP 
    tiny wing icon