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Madison Metropolitan School District

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Grant Support and Review Request Form for External Agencies Writing Grants

MMSD's Strategic Framework Priority #3 is to develop and implement a strategy to align community partnerships to district goals and priorities with a focus on our areas of highest need: academic tutoring, out of school time opportunities, mental health, personalized student pathways, and early childhood. MMSD is pleased to support community-based organizations and agencies in seeking funding that aids in ensuring that these needs are met and that every student succeeds. We are happy to provide letters of support and to partner on grant applications if MMSD determines that the proposed project aligns with our priorities, practices, and capacities as well as complies with Board of Education policies if applicable.

To ensure that we have sufficient time to engage in planning conversations with you, review the proposed concept, share feedback, and process materials for review and approval by relevant departments, we have established a process and timeline for external agencies to request this support.

The first step in this process is for you to complete the Grant Support and Review Request Form for External Agencies Writing Grants. Submit the form early on in the grant development process, as soon as your agency begins thinking about applying for a particular grant. The grant narrative and associated materials don't need to be complete when you submit the form. In fact, the earlier information is shared, the better. Whenever possible, a three week lead time prior to the grant deadline is preferred.

The initial review involves assessing:

  1. the proposed project's alignment with MMSD’s Strategic Framework
  2. the content and scope of the proposed programming.

This may lead to a conversation(s) with an MMSD content area expert or other staff. We will collaborate with you to consider the content of proposed curricula, the implementation model, how these align with MMSD's current priorities and activities, the support that would be needed, and MMSD's capacity to provide needed support. If the project is a good fit and content area experts decide they'd like to move forward, they will reach out to invite schools to see if they are interested if applicable. Schools will need an understanding of what their participation entails in terms of staff time, space needs, etc..

The second area for consideration is evaluation and data collection. MMSD's Research and Program Evaluation Office will review the information provided about data collection on the Grant Support and Review Request Form and give guidance on next steps involving data collection, whether or not the project falls under MMSD's External Research Committee, data sharing, etc.

The third area for consideration is technical review prior to grant submission. This includes:

  1. providing the budget for any funds that would come to MMSD for review by MMSD Finance to ensure accurate rates are used;
  2. providing a draft letter of support not less than three weeks prior to the grant deadline when possible for review and processing;
  3. communication with other departments relevant to the proposed program. Grant narratives may be requested for projects involving deep collaboration with schools or departments.

Grant narratives may be requested for projects involving deep collaboration with schools or departments.

Required

Agency Namerequired
Your Namerequired
First Name
Last Name
Your Title/Positionrequired
Is this grant going to support a current partnership?required
If so, who within MMSD is currently involved in the partnership?
Name of Grantrequired
Name of the agency, foundation, corporation, or other entity providing grant fundsrequired
Amount of Grant Awardrequired
Name of Project to be funded by this grantrequired
Grant Due Daterequired
Must contain a date in M/D/YYYY format
Approximately how many schools will be involved? (List which schools, if known.)required
Approximately how many students will be impacted?required
Brief summary of your grant idea, the activities/programs that would be funded, and the anticipated outcomes. Address if this program is currently serving MMSD and, if applicable, how it will be different if grant funds are received. Specifically state the benefit(s) to MMSD as a district or to MMSD students. (500 words or less)required0 / 3700
Will MMSD staff be involved in the project?required
If yes, list the MMSD staff positions that will be involved (e.g., 3rd grade teachers at school A)
How and to what extent will they be involved? Will they be involved during school hours? Will they be involved outside of school hours?required
(e.g., they will bring their students to the school garden for one 45 minute session per week)
Where and when will grant-funded activities take place?required

Are you requesting any of the following from MMSD?

Data to demonstrate need
Data to show outcomes after grant is implemented
Letter of support (in general support of the idea and project)
Letter of commitment (with roles delineated)
MOU required to be submitted with proposal per grant guidelines
Other
As part of this grant, are you planning to collect data to be used for research purposes and/or publish findings on MMSD students, faculty and staff to audiences beyond the granting agency?
Will funds come to MMSD? If so, for what purpose?required
What is the implementation timeline?required
(i.e., the span of the grant-funded program)
When does the grant need to be spent?required
As a part of this grant, will MMSD's name be used in any press releases, program materials, or funder recognition materials?required
Your Email Addressrequired